Exhibition Management System (EMS)


Exhibition Management System (EMS), is a web based software application to manage an Exhibition and all its aspects, in a seamless User Interface and secured environment.

This is generally used by Organizations, that organizes different type of Exhibition which attract Visitors. There can be a Science Exhibition, Engineering Product Exhibition, Trade Fairs, Tourism Fairs, Seminars etc. In fact the software can be utilized to manage any kind of Exhibitions.

This is a complete web based solution which requires no software installed in the users computers. This is developed over proven and widely used technology to make it more scalable and can be further customized upon user requirements. It has a robust user access system which is role based, and can be configured to grant or revoke access for any functional module to any user.

Exhibition Management System (EMS) has the following operational modules,

  • Exhibitors
  • Delegates
  • Buyers
  • Sellers
  • Visitors
  • Floor Plan
  • Online Payment
  • Participant Dashboard
  • User Access Control
  • Email Notifications
  • Seminar Management
  • Statistics & Reports


  • Configure unlimited Exhibition events and manage them from a single place
  • Accept Exhibitor/Delegate/Visitor/Buyer/Seller Registration
  • Registration screening and Approval/Rejection process
  • Participant user account to manage payments by them
  • Payment monitoring and alerts for non-payment
  • Based on modular architecture which can replace or add any additional module without affecting the rest of the system.
  • Proper Error/Exception Management helps to find and fix issues within a shortest possible time.
  • Robust database design to capture all the required and relevant data.
  • Can be extended with minimum effort to accommodate specific user requirement.


  • Create as many Exhibition event as required.
  • Create unlimited and cascading Product Categories, that are part of an Exhibition
  • Create unlimited Exhibition Halls/Venues with size to create the Floor Plan for an event
  • Create unlimited Floor Objects in a Floor Plan, which will be used by Exhibitors to select their desired stall/stand
  • Create unlimited Users as required and assign access and roles to desired events.
  • User behaviors can be controlled by Access Permissions for each working modules and reports.
  • Configure unlimited Partcipation Charges for an Exhibition with multiple currency to make payment easy to participants
  • Configure Event logos for email communications
  • Configure multiple Payment Gateways of your choice, to accept online payment of participation charge
  • Configure Email SMTP settings for each event
  • Configure event administrator for each event


  • Exhibitor Registration Reports.
  • Exhibitor Payment Reports.
  • Exhibitors Statistics
  • Floor Statistics.
  • Delegates Registration Report.
  • Delegates Payment Reports.
  • Visitors Registration Reports.
  • Buyers/Sellers Registration Reports.
  • Analytics to be introduced shortly.
  • Customized report.
  • Reports are printable and can be saved as Excel format or PDF format.


  • Responsive User Interface, can be used on any device
  • Built upon CodeIgniter, the most widely used and popular PHP Framework.
  • Built using result oriented and proven MVC design framework.
  • Table based session management eliminates the needs to store anything in Client machine.
  • Encrypted session management.
  • Class based Exception handling and can be easily extended.
  • User Activity monitoring with Log Management.
  • Modular architecture enables ample scope for future work as well as disable feature not in need.
  • Can be customized based upon user requirement.
  • Cross browser compatibility.
  • 100% XSS filtered queries for security.
  • Bounded queries to prevent SQL Injection for added security.
For free demonstration, contact us